WADE COLLEGE STUDENT CONSUMER INFORMATION WEBSITE

Satisfactory Academic Progress

The following Satisfactory Academic Progress Policy became effective July 1, 2016

Every student enrolled in undergraduate degree programs must ensure that he or she makes satisfactory progress towards successful completion of his or her academic program.  The evaluation measures contained in the Wade College Satisfactory Academic Progress Policy are meant to provide minimum standards that a student must achieve at the end of a given enrollment period in order to remain in good academic standing and to identify problems for which actions of early intervention can be taken. Although an academic year consists of two trimesters of attempted courses, Wade College evaluates each student’s academic achievement at the end of each trimester. Failure to complete courses successfully for any reason may negatively impact academic progress and may result in the loss of federal financial assistance.  Academic achievement is measured in two ways: (1) qualitatively; and (2) quantitatively. 

The Associate of Arts degree program and the Post-AA Bachelor of Arts degree program are considered separate and distinct programs for purposes of the Wade College Satisfactory Academic Progress Policy; therefore, when a student has graduated from the Associate of Arts degree program and begins coursework in the Post-AA Bachelor of Arts degree program, grades and credit hours earned in the Associate of Arts degree program shall not be considered in the measurement of academic achievement in Post-AA Bachelor of Arts degree program.  This distinction is not applicable to the Direct-Entry Bachelor of Arts degree program.

(A) Qualitative measure: The qualitative evaluation is determined by the student’s cumulative grade point average (CGPA). A student’s cumulative grade point average (CGPA) is evaluated at the end of each trimester as follows:

i. At the end of his or her first trimester in either the Associate of Arts degree program or the Direct-Entry Bachelor of Arts degree program, a student whose CGPA is below a 1.5 is placed on Academic Probation and, if applicable, on Financial Aid Warning for the subsequent trimester.  A student placed on Academic Probation and on Financial Aid Warning remains eligible to receive student financial assistance during the Financial Aid Warning trimester. If the student has not attained a 1.75 CGPA or above at the end of the Financial Aid Warning trimester, the student is placed on Academic Suspension and Financial Aid Suspension and is academically dismissed and not eligible to receive further federal financial assistance unless the student successfully appeals the determination. If an appeal is granted, the student is placed on Academic Appeal and Financial Aid Probation for the subsequent trimester.

ii. At the end of his or her second trimester in either the Associate of Arts degree program or the Direct-Entry Bachelor of Arts degree program, a student whose CGPA is below a 1.75 is placed on Academic Probation and, if applicable, on Financial Aid Warning for the subsequent trimester.  A student placed on Academic Probation and on Financial Aid Warning remains eligible to receive student financial assistance during the Financial Aid Warning trimester. If the student has not attained a 2.0 CGPA or above at the end of the Financial Aid Warning trimester, the student is placed on Academic Suspension and Financial Aid Suspension and is academically dismissed and not eligible to receive federal financial assistance unless the student successfully appeals the determination. If an appeal is granted, the student is placed on Academic Appeal and Financial Aid Probation for the subsequent trimester.

iii. At the end of his or her third trimester and each trimester thereafter in either the Associate of Arts degree program or the Direct-Entry Bachelor of Arts degree program, a student whose CGPA is below a 2.0 is placed on Academic Probation and, if applicable, on Financial Aid Warning for the subsequent trimester.  A student placed on Academic Probation and on Financial Aid Warning remains eligible to receive student financial assistance during the Financial Aid Warning trimester. If the student has not attained a 2.0 CGPA or above at the end of the Financial Aid Warning trimester, the student is placed on Academic Suspension and on Financial Aid Suspension and is academically dismissed and not eligible to receive federal financial assistance unless the student successfully appeals the determination. If an appeal is granted, the student is placed on Academic Appeal and Financial Aid Probation for the subsequent trimester.

iv. At the end of each of his or her trimesters in the Post-AA Bachelor of Arts degree program, a student in the in the Post-AA Bachelor of Arts degree program whose CGPA is below a 2.0 is placed on Academic Probation and, if applicable, on Financial Aid Warning for the subsequent trimester.  A student placed on Academic Probation and on Financial Aid Warning remains eligible to receive student financial assistance during the Financial Aid Warning trimester. If the student has not attained a 2.0 CGPA or above at the end of the Financial Aid Warning trimester, the student is placed on Academic Suspension and on Financial Aid Suspension and is academically dismissed and not eligible to receive federal financial assistance unless the student successfully appeals the determination. If an appeal is granted, the student is placed on Academic Appeal and Financial Aid Probation for the subsequent trimester.

(B) Quantitative measure: The published (normal) length of the Associate of Arts degree program is 60 credit hours.  The published (normal) length of the Post-AA Bachelor of Arts degree program is an additional 60 credit hours.  The published (normal) length of the Direct-Entry Bachelor of Arts degree program is 120 credit hours. Students must progress at a rate which will allow them to graduate in a period that is no longer than 150 percent of the published length of the educational program, as measured in credit hours; therefore, the maximum credit hours a student enrolled in the Associate of Arts degree, Post-AA Bachelor of Arts degree, and Direct-Entry Bachelor of Arts degree programs can attempt are 90, 90, and 180, respectively.  This aspect of progress, determined by dividing the cumulative number of credit hours the student has successfully completed by the cumulative numbers of credit hours the student has attempted, is evaluated at the end of each trimester as follows:

i. At the end of his or her first trimester in either the Associate of Arts degree program or the Direct-Entry Bachelor of Arts degree program, a student have completed at least 50 percent of the credits attempted.  Any student who has not is placed on Academic Probation and, if applicable, on Financial Aid Warning for the subsequent trimester.  A student placed on Academic Probation and on Financial Aid Warning remains eligible to receive student financial assistance during the Financial Aid Warning trimester. If the student has not completed at least 60 percent of the credits attempted at the end of the Financial Aid Warning trimester, the student is placed on Academic Suspension and on Financial Aid Suspension and is academically dismissed and not eligible to receive federal financial assistance unless the student successfully appeals the determination. If an appeal is granted, the student is placed on Academic Appeal and Financial Aid Probation for the subsequent trimester.

ii. At the end of his or her second trimester in either the Associate of Arts degree program or the Direct-Entry Bachelor of Arts degree program, a student must have completed at least 60 percent of the credits attempted.  Any student who has not is placed on Academic Probation and, if applicable, on Financial Aid Warning for the subsequent trimester.  A student placed on Academic Probation and on Financial Aid Warning remains eligible to receive student financial assistance during the Financial Aid Warning trimester. If the student has not completed at least 66.66 percent of the credits attempted at the end of the Financial Aid Warning trimester, the student is placed on Academic Suspension and on Financial Aid Suspension and is academically dismissed and not eligible to receive federal financial assistance unless the student successfully appeals the determination. If an appeal is granted, the student is placed on Academic Appeal and Financial Aid Probation for the subsequent trimester.

iii. At the end of his or her third trimester and each trimester thereafter in either the Associate of Arts degree program or the Direct-Entry Bachelor of Arts degree program, a student must have completed at least 66.66 percent of the credits attempted.  Any student who has not is placed on Academic Probation and, if applicable, on Financial Aid Warning for the subsequent trimester.  A student placed on Academic Probation and on Financial Aid Warning remains eligible to receive student financial assistance during the Financial Aid Warning trimester. If the student has not completed at least 66.66 percent of the credits attempted at the end of the Financial Aid Warning trimester, the student is placed on Academic Suspension and on Financial Aid Suspension and is academically dismissed and not eligible to receive federal financial assistance unless the student successfully appeals the determination. If an appeal is granted, the student is placed on Academic Appeal and Financial Aid Probation for the subsequent trimester.

iv. A student in the Associate of Arts degree program may not attempt more than 150 percent of the credits required in the program; therefore, anything in excess of 90 credit hours attempted will result in academic dismissal with no grounds for appeal.

v. A student in the Direct-Entry Bachelor of Arts degree program may not attempt more than 150 percent of the credits required in the program; therefore, anything in excess of 180 credit hours attempted will result in academic dismissal with no grounds for appeal.

vi. At the end of each of his or her trimesters in the Post-AA Bachelor of Arts degree program, a student must have completed at least 66.66 percent of the credits attempted.  Any student who has not is placed on Academic Probation and, if applicable, on Financial Aid Warning for the subsequent trimester.  A student placed on Academic Probation and on Financial Aid Warning remains eligible to receive student financial assistance during the Financial Aid Warning trimester. If the student has not completed at least 66.66 percent of the credits attempted at the end of the Financial Aid Warning trimester, the student is placed on Academic Suspension and on Financial Aid Suspension and is academically dismissed and not eligible to receive federal financial assistance unless the student successfully appeals the determination. If an appeal is granted, the student is placed on Academic Appeal and Financial Aid Probation for the subsequent trimester.

vii. A student in the Post-AA Bachelor of Arts degree program may not attempt more than 150 percent of the credits required in the program; therefore, anything in excess of 90 credit hours attempted will result in academic dismissal with no grounds for appeal.

(C) Effect of course incompletes, withdrawals, and repetitions: A course in which a student receives an incomplete must be completed within 7 days of the next trimester’s start; otherwise the incomplete becomes an "F."  In the interim, the "I" grade has no effect on the GPA and CGPA and is not counted as credit hours successfully completed or attempted in the quantitative measure of the Wade College Satisfactory Academic Progress Policy.  A grade of "W" (withdrawal) is given for withdrawal during the first 10 weeks of the trimester or for an official Leave of Absence and has no effect on the GPA or CGPA. A grade of “WF” (withdrawal/failing) is given for an official withdrawal after the first 10 weeks of the trimester and does compute in the GPA and CGPA as an “F.”  Both withdrawal and withdrawal/failing count as credit hours attempted in the quantitative measure of the Wade College Satisfactory Academic Progress Policy. A grade of “Q” is given when a student drops a course after the first two weeks of the trimester; presidential permission and documentation of extenuating circumstances are required. Withdrawals with grades of “Q” are not computed in the GPA and CGPA and are not counted as credit attempted in the quantitative measure of the Wade College Satisfactory Academic Progress Policy. A student who receives a grade of Q for all coursework remains an enrolled student unless he or she officially withdraws.

When a student repeats a course previously completed, the original grade and the subsequent grade(s) will remain on the student transcript for reference purposes; however, when a course is successfully repeated, only the passing grade (not the original grade) will be computed in the GPA and CGPA. 

To improve academic achievement, it is strongly recommended that any student with a grade of “WF” or “F” register for the same course in the subsequent trimester in which the course is offered.  Students may also retake a course in which they received a passing grade in order to improve their CGPA.

(D) Effect of transfer credits from other institutions: Credits from transfer courses are calculated in the quantitative measure of the Wade College Satisfactory Academic Progress Policy as credit hours completed and credit hours attempted; however, grades for credits transferred do not compute in the GPA and CGPA.  Transfer credits reduce the total number of credits that must be attempted within the program; therefore, the maximum number of attempted credits for a student with transfer credit is 150 percent of the number of credits required to complete for graduation.

(E) College preparation courses are based on the results of the academic placement test. Students must successfully complete such courses in order to progress in the program. College preparation course credits do not count toward the total number of credits for graduation nor do they count in the GPA and CGPA; additionally, they are not counted as credit hours attempted in the quantitative measure of the Wade College Satisfactory Academic Progress Policy.

(F) A student may appeal a determination that he or she is not making satisfactory progress, in writing, to the Director of Academic and Student Affairs.  To be successful, the appeal must address the mitigating circumstances the student believes contributed to the poor academic showing, and must demonstrate that those circumstances will not present a problem in the future.  If the appeal is granted, the student will be given one additional probationary trimester, during which the student's eligibility for federal financial assistance is reinstated.  At the conclusion of that trimester, the student must attain the appropriate qualitative and quantitative measures listed above, or else he or she will be academically dismissed. (Regardless of the reasons for the student's academic problems, an appeal will not be granted if it would be mathematically impossible for the student to attain a satisfactory academic progress standing by the next evaluation point.)

  • Death of an immediate family member
  • Student illness requiring hospitalization (including mental health issues)
  • Illness of an immediate family member where the student is a primary caretaker
  • Illness of an immediate family member where the family member is the primary financial support
  • Abusive relationships
  • Divorce proceedings
  • Previously undocumented disability
  • Work-related transfer during the trimester
  • Change in work schedule during the trimester
  • Natural disaster
  • Family emergency
  • Financial hardship such as foreclosure, eviction, or loss of job
  • Loss of transportation where there are no alternative means of transportation
  • Documentation from a professional counselor or physician

(G) If a student appeals a determination that he or she is not making satisfactory progress and is denied, he or she may not re-enroll for the following trimester and must remain out of school until one year after the trimester in which the appeal was denied.  The student can then request an additional appeal for reinstatement through the Office of the Director of Academic and Student Affairs; to be successful, the appeal would have to demonstrate accomplishments or changes that show a degree of college readiness that reliably predict academic success. If the appeal is granted, the student will be given an additional probationary trimester, during which the student's eligibility for federal financial assistance is reinstated.  At the conclusion of that trimester, the student must attain the appropriate qualitative and quantitative measures listed above, or else he or she will be academically dismissed. Should the student have his or her appeal denied a second time, the student will be permanently dismissed from Wade College.

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